MusicNL Job Board

MusicNL is seeking four team members to help make MusicNL Week 2026 happen! Taking place in St. John’s from October 1–4, 2026, MusicNL Week brings together more than 300 delegates, produces more than 70 performances, and draws hundreds of audience members to enjoy music throughout the week.

Open Positions

Applications are open until the end of day Sunday, June 7, 2026.

MusicNL Week — Conference Manager	Paid Contract
MusicNL Week — Conference & Sponsorship Assistant	JCP Position*
MusicNL Week — Export Liaison	JCP Position*
MusicNL Week — Programs Assistant	JCP Position*

* JCP positions are pending program approval. See eligibility criteria below.

About MusicNL

MusicNL is the music industry association of Newfoundland and Labrador, serving the province’s music community since 1992. A non-profit, membership-based organization, MusicNL promotes, develops, and advocates for musicians and music industry stakeholders across NL. With a vision of “music cultivated at home and celebrated everywhere,” MusicNL leads the sector through advocacy, education, connections, programs, and partnerships.

The centrepiece of MusicNL’s annual calendar is MusicNL Week — a multi-day event held each fall in St. John’s featuring artist showcases across downtown venues, a four-day industry conference with 30+ panels and peer sessions, the Export Development Program connecting NL artists with international delegates, and the MusicNL Industry Awards Gala. MusicNL Week draws artists, fans, and industry professionals from across Canada, the UK, and Europe.

Conference Manager — MusicNL Week 2026

Paid Contract Position

Organization: MusicNL (Music Industry Association of Newfoundland and Labrador)

Location: St. John’s, NL — on-site during MusicNL Week; remote/hybrid possible during contract

Employment Type: Contract

Reports To: Executive Director

Application Deadline: June 7, 2026

Compensation: Paid contract position, total compensation $15,000

Position Summary

MusicNL is seeking a detail-oriented, collaborative, and music-savvy Conference Manager to support the planning and delivery of MusicNL Week. This role is critical to ensuring a seamless experience for artists, industry delegates, conference speakers, sponsors, and attendees. The successful candidate will work closely with the Executive Director and MusicNL staff to coordinate logistics across all facets of the event — from conference sessions and showcase scheduling to artist hospitality, delegate relations, and the Awards Gala. The position will be responsible for delivering the conference and export program, with the support of two full-time seasonal staff members.

This is an exciting opportunity for someone passionate about Newfoundland and Labrador’s music scene and eager to contribute to an organization that supports the growth of the province’s music industry at home and abroad.

Key Responsibilities

Conference & Event Logistics

Oversee all operational aspects of MusicNL Week, including the four-day industry conference, showcases, songwriter’s circle, and Awards Gala, with the help of two dedicated staff
Oversee venue logistics across multiple downtown St. John’s locations (e.g., Sheraton Hotel Newfoundland, The Black Sheep, The Ship, etc.)
Build and maintain detailed run-of-show documents, scheduling grids, and production timelines
Liaise with venue managers, AV technicians, catering, security, and other vendors
Oversee delegate and attendee registration, accreditation, and wristband distribution
Support volunteer recruitment, onboarding, and scheduling for event days, with the Programs Assistant overseeing volunteer coordination

Conference Programming Support

Oversee conference logistics in collaboration with the Conference & Sponsorship Assistant

Artist & Delegate Relations

Working with the Export Coordinator, oversee travel, accommodations, and schedules for export delegates and invited industry guests from Canada, the UK, and Europe
Serve as a primary point of contact for showcase artists, managing hospitality, stage schedules, sound check coordination, and rider requirements
Respond professionally and efficiently to last-minute artist and delegate needs on-site

Sponsorship & Partner Coordination

Work with the Conference & Sponsorship Assistant to ensure recognition commitments are fulfilled across signage, programs, and digital assets

Administration & Reporting

Track event budget lines and process vendor invoices in collaboration with the Executive Director
Maintain internal project management tools, event timelines, and communication logs
Prepare post-event reports, including attendance data, delegate feedback, and lessons learned
Support year-round conference planning activities as required

Qualifications

Required

Minimum five years of experience in event coordination, conference management, or a related field
Demonstrated knowledge of and passion for the music industry, particularly in Newfoundland and Labrador or Atlantic Canada
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
Excellent written and verbal communication skills
Experience managing relationships with diverse stakeholders including artists, industry professionals, and sponsors
Proficiency with project management and event tools (e.g., Basecamp, Google Workspace)
Ability to work evenings, weekends, and extended hours during MusicNL Week (October 1–4, 2026)
Comfort working in a small non-profit team environment with limited resources and high expectations

Preferred

Experience with music conferences, festivals, or showcasing events (e.g., ECMA, Folk Alliance, CMW, NXNE, or similar)
Familiarity with live production workflows and AV coordination
Experience coordinating artist hospitality and industry delegate programs
Knowledge of the NL music community, local venues, and provincial music funding landscape
Bilingual (English/French) is an asset

The following three positions are offered through the Job Creation Partnerships (JCP) program, which supports community-based, not-for-profit projects and provides EI-eligible participants with work experience to improve their employment prospects.

Reports To: Conference Manager and/or Executive Director (varies by position)

Application Deadline: June 7, 2026

Conference & Sponsorship Assistant JCP (Pending Program Approval)

Overview

Based in St. John’s, the Conference & Sponsorship Assistant is responsible for supporting the planning and delivery of MusicNL Week’s conference programming and sponsor relationships. Working closely with the MusicNL team, this position oversees conference logistics, coordinates with community partners and stakeholders, and ensures sponsor commitments are fulfilled throughout the event. Experience in event planning, external communications, and program delivery are essential.

Reports To: Conference Manager and Executive Director

Responsibilities

Conference Coordination

Work with the Sheraton Hotel on all details of the venue contract and event logistics
Lead and execute the trade show, managing approximately 25 booths
Manage floor plans with internal stakeholders based on client and partner requirements
Support panels, workshops, and seminars with MusicNL staff
Coordinate speakers, panelists, and participants
Support conference registration and accreditation
Work closely with MusicNL staff across all aspects of the conference (10–12 events over 5 days)
Align event expenditures with the approved event budget and liaise on invoicing and payment matters
Develop recommendations for project and risk management plans
Present event proposals to management for approval
Recommend measures to improve event management and outcomes

Sponsorship

Serve as the primary point of contact for approximately 15 MusicNL Week sponsors
Support the Executive Director in soliciting new sponsorships as needed
Coordinate fulfillment of all sponsor agreements, including signage, activations, and hospitality
Communicate all sponsorship fulfillment and naming requirements to MusicNL staff and oversee their implementation throughout MusicNL Week
Track sponsor commitments and payments, and prepare a post-event sponsorship fulfillment report
Coordinate sponsor activations and execute the red carpet at the MusicNL Week Gala

Volunteer Coordination

Coordinate and train volunteers as required to support specific area needs

General

Coordinate communications and marketing related to conference programming
Liaise with MusicNL staff to ensure timely information sharing across teams
Other duties as required

Export Liaison JCP (Pending Program Approval)

Reports To: Conference Manager

Based in St. John’s, the Export Liaison is responsible for supporting the delivery of MusicNL’s export program during MusicNL Week. Working closely with the Conference Manager and Executive Director, this position coordinates the logistics of buyer travel, artist-buyer meetings, and export showcases, ensuring a seamless experience for both artists and international buyers.

Export Program Coordination

Work closely with the Conference Manager to support all aspects of export program delivery
Assist with export applications and help prepare artists for participation in the export program, including orientation and briefing materials
Draft and manage the schedule for one-on-one meetings between artists and buyers
Coordinate meetings between artists and export buyers throughout MusicNL Week

Delegate Logistics

Work with travel agents to coordinate all travel and accommodation for approximately 30–40 export delegates
Manage intraprovincial travel logistics for all buyers during MusicNL Week
Organize and deliver an orientation for export buyers upon arrival
Support buyer hospitality and relationship management throughout the week

Export Showcases

Manage export showcases in partnership with the Conference Manager
Coordinate with MusicNL staff to ensure smooth showcase operations

General

Liaise with MusicNL staff to ensure timely sharing of relevant information across teams
Prepare a post-event wrap-up report on export program delivery
Prepare receipts and invoices for funding requirements
Other duties as required

Programs Assistant JCP (Pending Program Approval)

Reports To: Programs Manager

Based in St. John’s, the MusicNL Week Programs Assistant supports two interconnected pillars of MusicNL Week: the awards & showcase program and volunteer operations. Working closely with the MusicNL team and reporting to the Programs Manager, this position ensures the awards process runs smoothly from submissions through to the ceremony, and that volunteer needs across all MusicNL Week events are met through effective recruitment, training, and scheduling.

Awards Support

Support the Programs Manager in coordinating the awards and showcase submission process
Assist with tracking entries, maintaining accurate records, and managing related correspondence
Help coordinate jury and adjudication logistics as directed by the Programs Manager
Support nominee, showcase, and juror communications leading up to MusicNL Week

Volunteer Coordination

Recruit volunteers and maintain a volunteer database
Oversee the registration process for all MusicNL Week attendees
Work with the MusicNL team to establish and define volunteer roles across all MusicNL Week events, including awards
Coordinate volunteer training and manage scheduling based on staff needs
Serve as a day-of point of contact for volunteers, ensuring smooth function across events
Track total volunteer hours throughout MusicNL Week

General

Support staff in broader event management tasks as needed
Prepare a post-event wrap-up evaluation covering both awards and volunteer operations
Coordinate volunteer and participant appreciation following MusicNL Week

Working Conditions

All JCP positions involve significant on-site coordination during MusicNL Week and will require evening and weekend availability during the event period. Outside of MusicNL Week, some flexibility in working arrangements may be available. The MusicNL office is located at 99 Queens Road, St. John’s, NL.

What Is JCP?

The Job Creation Partnerships (JCP) program is designed to support community-based, not-for-profit projects. These projects provide EI-eligible participants with opportunities to gain work experience to improve their employment prospects. Project activities benefit both the participant and the community, with a primary focus on helping insured participants who need work experience to increase their chances of finding ongoing employment.

Eligibility Criteria

Be a resident of the province
Canadian citizens or permanent residents legally entitled to work in Canada
Meet the definition of EI-eligible
Be approved by the department under Section 25 of the Employment Insurance Act as insured participants who are active EI claimants
Have an employment plan that identifies that the JCP work experience being considered supports a reasonable occupational goal

For more information on JCP, visit Newfoundland and Labrador’s website.

How to Apply

Interested candidates should submit their resume and a cover letter detailing their relevant experience to hr@musicnl.ca.

Please indicate JCP eligibility and specify which position you are applying for.

Applications will be accepted until end of day Sunday, June 7, 2026. Only candidates selected for an interview will be contacted.

MusicNL is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds. If there is something we can do to help make the recruitment process or the job more accessible, please let us know.

PREVIOUS JOB POSTINGS

We Are Hiring: Marketing and Communications Manager

Position Overview: The Marketing and Communications Manager will lead and oversee MusicNL’s efforts in promoting, marketing and communicating the organization’s mission, events, resources, programs and initiatives.

This position is responsible for ensuring effective, results-oriented promotion, marketing, communications and community outreach for MusicNL’s programs, resources, events and initiatives.

The role requires excellent organizational skills, strong writing abilities and agility with digital tools, adept communication, digital copywriting and project management abilities to elevate MusicNL’s presence and impact.

Key Responsibilities:

1. Strategic Planning and Execution:

○ Develop and implement comprehensive marketing and communication strategies

to promote MusicNL’s programs, events, initiatives and brand.

○ Create and manage annual marketing plans, ensuring alignment with

organizational goals.

2. Content Creation and Management:

○ Oversee and create compelling content for various platforms, including

website, social media, newsletters, and press releases, including copywriting and design

○ Ensure all content aligns with MusicNL’s brand voice and messaging.

○ Proofread and edit communications collateral as needed.

3. Media Relations:

○ Build and maintain relationships with media outlets, journalists, and government

communications managers.

○ Prepare press materials and coordinate media coverage for events and

Announcements.

4. Event Promotion:

○ Develop and execute marketing campaigns for MusicNL events, including

programs, workshops, and conferences.

○ Collaborate with other staff to ensure successful promotion and engagement.

5. Digital Marketing:

○ Manage and optimize MusicNL’s digital presence, including website, social media

channels, and email marketing, including writing relevant and engaging copy.

○ Utilize analytics to track performance and adjust strategies as needed.

6.Membership & Community Engagement:

○ Lead membership relations, answer general inquiries.

○ Foster relationships with local artists, industry professionals, and community

stakeholders.

○ Organize and participate in community outreach activities to promote MusicNL’s

mission and initiatives.

7. Brand Management:

○ Maintain and enhance MusicNL’s brand identity and ensure consistency across

all communications and marketing materials.

○ Monitor industry trends and adapt strategies to stay relevant and effective.

8. Special Projects:

○ Given the evolving nature of MusicNL’s project-based planning cycle, additional

project support may be required from time to time.

POSITION REQUIREMENTS

The ideal candidate is:

• An engaged creative and an exceptional communicator (written and spoken)

• An adaptable, goal-oriented planner and project manager

• A creative problem solver who embraces change, particularly in a fast-paced event environment

• An explorer of new trends in community engagement.

• Passionate about music,with a desire to engage the community on a province-wide basis

• Sensitive to socially inclusive, diverse, equitable, and accessible language

Qualifications

• Post-secondary education in marketing, communications, journalism, or a related field, or a comparable demonstrable professional experience.

• A minimum of three years of professional experience, with at least one year in a

marketing and communications capacity

• Previous professional experience in the arts sector and lived knowledge of the music industry are strong assets

Skills

• Demonstrable experience managing human and financial resources.

• Strong project management skills.

• Experience with Google Analytics, SEO, digital layout tools (ie Canva) and social media platforms are essential.

• Proficiency with email marketing (ie Mailchimp), email automation, and social media management tools (ie Hootsuite) is key to this position

• Experience with Basecamp, HTML basics and WordPress are strong assets

• Proficiency and autonomy with databases

• Experience working in/ability to integrate a Google office and Mac environment

Personal attributes

• A result-oriented planner

• A team player with a sense of humour

• Ability to learn quickly and adapt to changing environments

• Strong analytical thinking skills

• Effective problem-solver

• High degree of openness and transparency

• Exceptional English communication skills (writing, oral).

• Professional proficiency in French is preferred; a third language is an asset.

COMPENSATION

The salary range for this position is $48 000 to $53 000 annually, commensurate with experience.

As part of the compensation package, MusicNL offers:

Two weeks’ vacation (in addition to December holiday closure)
A benefits package that includes health coverage and an employee assistance program
Flextime for days off
Monthly cell phone allowance
A MusicNL Macbook
Opportunity for training, travel and other non-monetary benefits

This position occasionally requires varied hours, including attendance at evening/weekend events, particularly during our annual showcasing conference, MusicNL Week.

MusicNL offers a flexible work environment, with options for hybrid work days and flex time off within the footprint of the work week. However, this is not a remote work position; the successful candidate will work at our office in downtown St John’s on a weekly basis.

MusicNL is committed to creating an inclusive environment where diverse perspectives are valued and all employees have the opportunity to thrive. We encourage applications from individuals of all backgrounds. If there is something we can do to help make the recruitment process or the job more accessible, let us know.

Interested applicants should apply, with cover letter, to: hr@musicnl.ca

Applications close Tuesday, April 14, 2026 4pm NT

PREVIOUS JOB POSTINGS

MusicNL Week 2025 Hiring – Job Creation Partnerships

Pending funding approval, MusicNL is seeking to hire the following three positions for its annual music conference, MusicNL Week. Taking place in St John’s from November 12 to 16, the event brings together more than 300 delegates, produces more than 70 performances and gathers hundreds of audience members to enjoy music throughout the week.

All applicants must be eligible for Job Creation Partnership (see below), and positions start in early September.

Conference Coordinator – MusicNL Week 2025

Based in St. John’s, the Conference Coordinator will work under the supervision of the Executive Director and the Marketing & Communications Coordinator. The Conference Coordinator will handle tasks related to the conference and work closely with community partners and stakeholders to enhance MusicNL’s presence. Experience in event planning, external communications, and program delivery are essential to this position.

Job description

Work with Sheraton Hotel on all details of contract
Lead and execute the trade show (25 booths)
Support and panels, workshops and seminars and panels with MusicNL staff
Work closely with MusicNL staff on all aspects of the conference (10-12 events in 5 days)
Coordinate communications and marketing
Align event expenditure with event budget
Manage floor plans with internal stakeholders based on clients’ requirements
Support conference registration, accreditation
Coordinate needed volunteers
Develop recommendations for project plans including risk management plans
Liaise for invoicing and payment matters to ensure timely settlement
Coordinate speakers, panelists and participants
Present event proposals to management and clients for approval.
Recommend measures to improve event management and outcomes
Schedule and train volunteers as required

Volunteer Coordinator – MusicNL Week 2025

Based in St. John’s, the Volunteer Coordinator will work under the supervision of the Executive Director and the Export Producer. The Volunteer Coordinator is responsible for supporting the personnel needs for MusicNL Week, including areas of recruitment, training, scheduling and automated communication with volunteers. Additionally, the Volunteer Coordinator will support staff in general event management.

Job description

Recruiting volunteers and maintaining a volunteer database
Working with MNL team to establish volunteer roles
Coordinating volunteer training and managing volunteer schedule based on staﬀ needs
Coordinating with team staﬀ to ensure smooth volunteer function Tracking total volunteer hours
Preparing wrap-up evaluation
Volunteer appreciation after MNLW event

This is a JCP only position – What Is JCP?
The Job Creation Partnerships (JCP) program is designed to support community-based, not-for-profit projects. These projects will provide EI-eligible participants with opportunities to gain work experience to improve their employment prospects. Project activities should benefit both the participant and the community. The primary focus of the JCP program is helping insured participants who need work experience to increase their chances of successfully finding ongoing employment.

Eligibility Criteria for Individuals

Be a resident of the province;
Canadian citizens or permanent residents legally entitled to work in Canada;
Meet the definition of EI-eligible;
Be approved by the department under Section 25 of the Employment Insurance Act as insured participants who are active EI claimants; and
Have an employment plan that identifies that the JCP work experience being considered supports a reasonable occupational goal.

For more information on JCP, visit Newfoundland and Labrador’s website

HOW TO APPLY

Interested candidates should submit their resume and a cover letter detailing their relevant experience to hr@musicnl.ca. PLEASE INDICATE JCP ELIGIBILITY and state which position is being applied to.

Applications will be accepted until the end of Thursday October 9, 2025. Only candidates selected for an interview will be contacted.

MusicNL is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from individuals of all backgrounds. If there is something we can do to help make the recruitment process or the job more accessible, let us know.

We Are Hiring: Marketing and Communications Manager

Position Overview

The Marketing and Communications Manager will lead and oversee MusicNL’s efforts in promoting, marketing and communicating the organization’s mission, events, resources, programs and initiatives.

This position is responsible for ensuring effective, results-oriented promotion, marketing, communications and community outreach for MusicNL’s programs, resources, events and initiatives.

Key Responsibilities:

Strategic Planning and Execution:
○ Develop and implement comprehensive marketing and communication strategies
to promote MusicNL’s programs, events, initiatives and brand.
○ Create and manage annual marketing plans, ensuring alignment with
organizational goals.
Content Creation and Management:
○ Oversee and create compelling content for various platforms, including
website, social media, newsletters, and press releases.
○ Ensure all content aligns with MusicNL’s brand voice and messaging.
○ Proofread and edit communications collateral as needed.
Media Relations:
○ Build and maintain relationships with media outlets, journalists, and government
communications managers.
○ Prepare press materials and coordinate media coverage for events and
announcements.
Event Promotion:
○ Develop and execute marketing campaigns for MusicNL events, including
programs, workshops, and conferences.
○ Collaborate with other staff to ensure successful promotion and engagement.
Digital Marketing:
○ Manage and optimize MusicNL’s digital presence, including website, social media
channels, and email marketing, including writing relevant and engaging copy.
○ Utilize analytics to track performance and adjust strategies as needed.
Membership & Community Engagement:
○ Lead membership relations, answer general inquiries.
○ Foster relationships with local artists, industry professionals, and community
stakeholders.
○ Organize and participate in community outreach activities to promote MusicNL’s
mission and initiatives.
Brand Management:
○ Maintain and enhance MusicNL’s brand identity and ensure consistency across
all communications and marketing materials.
○ Monitor industry trends and adapt strategies to stay relevant and effective.
Special Projects:
○ Given the evolving nature of MusicNL’s project-based planning cycle, additional
project support may be required from time to time.

POSITION REQUIREMENTS

The ideal candidate is:

An engaged creative and an exceptional communicator (written and spoken).
An adaptable, goal-oriented planner and project manager
A creative problem solver who embraces change, particularly in a fast-paced event environment
An explorer of new trends in community engagement.
Passionate about music,with a desire to engage the community on a province-wide basis
Sensitive to socially inclusive, diverse, equitable, and accessible language

Qualifications

Post-secondary education in marketing, communications, journalism, or a related field, or a comparable demonstrable professional experience.
A minimum of three years of professional experience, with at least one year in a
marketing and communications capacity
Previous professional experience in the arts sector and lived knowledge of the music industry are strong assets

Skills

Demonstrable experience managing human and financial resources.
Strong project management skills.
Experience with Google Analytics, SEO, digital layout tools (ie Canva) and social media platforms are essential.
Proficiency with email marketing (ie Mailchimp), email automation, and social media management tools (ie Hootsuite) is key to this position
Experience with HTML basics and WordPress are strong assets
Proficiency and autonomy with databases
Experience working in/ability to integrate a Google office and Mac environment.

Personal attributes

A result-oriented planner
A team player with a sense of humour
Ability to learn quickly and adapt to changing environments
Strong analytical thinking skills
Effective problem-solver
High degree of openness and transparency
Exceptional English communication skills (writing, oral).
Professional proficiency in French is preferred; a third language is an asset.

COMPENSATION

The salary range for this position is $41,000 to $46,000 annually, commensurate with experience.

As part of the compensation package, MusicNL offers:
Two weeks’ vacation (in addition to December holiday closure)
A benefits package that includes health coverage and an employee assistance program
Flextime for days off
Monthly cell phone allowance
A MusicNL Macbook
Opportunity for training, travel and other non-monetary benefits

This position occasionally requires varied hours, including attendance at evening/weekend events, particularly during our annual showcasing conference, MusicNL Week.

HOW TO APPLY

Interested candidates should submit their resume, along with a cover letter detailing their relevant experience to hr@musicnl.ca. Applications will be accepted until Wednesday, April 30, 2025 4pm NT. Only candidates selected for an interview will be contacted.